Many domain hosts have been using cPanel for setting up an email account, it is not only user friendly but it also has various options that will help you manage and use your hosting account in the best way possible.
For setting up an email account, first login to your domain which is using cPanel and you will see a welcome screen. On the welcome screen select ‘Email Accounts’ and now you can start creating your email id.
Creating a new email:
Once you are redirected, type in the desired name in the email field, this will be your email id associated with your website, for e.g.: firstname.lastname@example.org.If you are managing more than one domain with cPanel select the domain name for which you want to create an email. Next, you need to enter your desired password.
While choosing your password do not use any dictionary words and choose something that includes alphabets, numbers and symbols in both uppercase and lowercase. If you are unsure of entering a strong password, you can always use the Password Generator. After retyping the password you will have to enter the quota in the ‘mailbox quota’ field.
The Mailbox Quota is basically the quantity of hard drive space that your account is allowed to use. You can setup email quotas as per your choice or can make it unlimited. Thanks to the quota limit it is necessary for you to periodically backup and clear your inbox. If you reach the quota, the new messages will be stored in the server for about 48 hours before it is automatically deleted.
You now have an email id with your domain name and this will be displayed in a table, which will show the amount of disk space used by that account. This table will also help you change the password, quota limit. You may also access and account through webmail and even delete an email address if needed.
Ease of accessing your email:
After setting up an email, you can access it from any application on your computer, like Outlook® Express or Apple® Mail. You can use this feature by selecting ‘More option’ corresponding to the email account. But for this you should have any of these email clients installed in our computer. In cPanel, you can download the configuration file and run the script file to configure the mail client for the address. Once you have completed the steps you should be able to log in to your email account without any trouble.
Once you are done setting up an email your cPanel account creates a Default email account to which most mails sent to invalid usernames in your domain will be stored. This default address cannot be renamed or deleted and has no quota and mainly you cannot send any mails from this account.
The latest cPanel is also accessible through your BlackBerry, meaning, you will get a notification in your BlackBerry, making it easy for you to check your mails from your phone.
Forwarding mails to another account:
After setting up an email in cPanel, you can also add another email id to which you want your mails to be forwarded to. For this you have to open the email settings by after entering your email address and password. Then click, Forwarding Options and select Add Forwarder. Enter the email address to which you want your mails to be forwarded to and the email forwarder will do the rest.
You can set up e-mail forwarder to function just as a forwarder or as an email account and a forwarder. If you set it up only as a forwarder then the local server won’t save a back up. Whereas if you choose to use it as a forwarder and an email address, then the local server will save a back up as well as forward the mail to the specified address.
For more details visit HostGator and also find consideration for email hosting providers .